X
Overview

This section contains resources that help health centers to successfully implement EHRs, including leadership teams needed, workflow adoption, transitioning between EHRs, meaningful use, and patient safety issues.

Implementing EHR
Accessing your Data
Accessing your Data

Accessing your Data

Intended to assist in ensuring full use and understanding of capabilities of current system and assessing the need for additional population health management or data integration tools, this checklist describes the steps health center quality improvement and IT staff can take to ensure they are maximizing the population health management and other capacity of current systems. It Included are questions around the system itself, report generation, training, and resulting data, as well as considerations before and after you contact your vendor.

Creating a Leadership Team for Successful EHR Implementation
Creating a Leadership Team for Successful EHR Implementation

Creating a Leadership Team for Successful EHR Implementation

This resource is intended to aid providers and health IT implementers in identifying a leadership team for a successful EHR implementation.  Selecting the right people for an EHR implementation team is a critical step in a successful implementation. In general, members of the team should be enthusiastic, well-respected and forward thinking. Team members should bring differing perspectives on how the EHR will be used and provide a wide array of skills and knowledge. The size of a practice will determine the size of the implementation team. For smaller practices, one person may be managing several of the areas of responsibility included. 

Data Dictionary Tool and Template
Data Dictionary Tool and Template

Data Dictionary Tool and Template

This Data Dictionary provides a single point of reference for data mapping and interpretation for all of the indicators in your quality reports. Organization of the data definitions in this tool provides a reference for the team of all such definitions that impact reports and alerts in the analytics application.

EHR Implementation Timeline for Health Centers
EHR Implementation Timeline for Health Centers

EHR Implementation Timeline for Health Centers

To ensure successful and smooth implementation or migration of electronic health record (EHR) systems, it is critical for health center staff to carefully plan the process. This timeline document highlights key events and milestones that should take place in the months before, and immediately following, the EHR go-live date.

EHR Optimization Guides
EHR Optimization Guides

EHR Optimization Guides

Million Hearts® EHR Optimization Guides help healthcare professionals leverage their EHR systems to excel in the ABCS. Through helpful step by step instructions, the Guides illustrate how providers can use their EHR products to find, use, and improve data on the Million Hearts® clinical quality measures. Ultimately, these guides facilitate the identification of at-risk patients, helping clinical teams across the country protect their patients from heart attacks, strokes, and other cardiovascular events.

EHR Optimization Series: Part One of Three
EHR Optimization Series: Part One of Three

EHR Optimization Series: Part One of Three

The first of a three-part EHR Optimization series focused on establishing goals and expectations for optimizing EHR utilization and sharing proven strategy/tools for optimizing EHR utilization, including slides and related tools. 

EHR Optimization Series: Part Three of Three
EHR Optimization Series: Part Three of Three

EHR Optimization Series: Part Three of Three

The third of a three-part EHR Optimization series focused on establishing goals and expectations for optimizing EHR utilization and sharing proven strategy/tools for optimizing EHR utilization, including slides and related tools. 

EHR Optimization Series: Part Two of Three
EHR Optimization Series: Part Two of Three

EHR Optimization Series: Part Two of Three

The second of a three-part EHR Optimization series focused on establishing goals and expectations for optimizing EHR utilization and sharing proven strategy/tools for optimizing EHR utilization, including slides and related tools.

Health Center Health IT/ EHR Assessment Tool
Health Center Health IT/ EHR Assessment Tool

Health Center Health IT/ EHR Assessment Tool

HITEQ created this template to assist HCCNs, PCAs, or other organizations in conducting health IT assessments of multiple health centers. 

Quality Report Inventory
Quality Report Inventory

Quality Report Inventory

This Report Inventory tool is a means to make public all available reports, the schedule for publishing to the organization, and their distribution. 

Utilizing and Integrating Behavioral Health Data into a Health Center’s Primary Care Services
Utilizing and Integrating Behavioral Health Data into a Health Center’s Primary Care Services

Utilizing and Integrating Behavioral Health Data into a Health Center’s Primary Care Services

As more health centers seek to break down siloes that can fragment patient care, collaboration with or integration of behavioral health care has been strengthened, although data integration remains difficult and privacy remains paramount. This brief discusses some of the approaches, successes, and challenges in integrating behavioral health data within primary care services.

A Record to Rely On: A Workshop on the Intersection of Electronic Health Records, Health Law, Payment, and Oversight
A Record to Rely On: A Workshop on the Intersection of Electronic Health Records, Health Law, Payment, and Oversight

A Record to Rely On: A Workshop on the Intersection of Electronic Health Records, Health Law, Payment, and Oversight

ONC is holding a 1-day workshop focused on the use of clinical documentation—as captured by EHRs—in legal, payment, and oversight contexts. The workshop will bring together panels of experts to discuss the current landscape around how EHRs have been used as a record in the legal environment and for purposes such as medical documentation, claims support, audit trail records, and fraud identification.

Best Practices for a Successful EHR Go Live
Best Practices for a Successful EHR Go Live

Best Practices for a Successful EHR Go Live

oing live on a new Electronic Health Record (EHR), is one of the most critical aspects of the overall implementation.  It HAS to be successful.   The costs and morale issues associated with a go-live gone bad are significant.  The vendor you select for the planning and execution of the go-live is another critical factor.  If you select a vendor with a methodology in place, and an experienced team by your side, your organization can mitigate the stress and disruptions that can occur during go-live.

The Leidos Health Go-Live team has successfully delivered over 480 unique go-live projects consisting of over 9,200 elbow support.   Many of the resources have worked with Leidos Health on more than 20 projects.  As a result of this experience, Leidos Health has learned and developed best practices for implementing an EHR Go-Live event. During this webinar you will hear from an experienced organization with real-world examples and best practices to help you successfully complete a go-live engagement.

Join Mark Dermott, Leidos Health Vice President of Go-Live Services, as he shares 8 key factors to ensure go-live success. You will learn how to:

  • Ensure a smooth transition for a Go-Live support team
  • Avoid common go-live challenges
  • Drive and streamline EHR adoption by clinicians, patients and staff
Best Practices for Sustaining Behavioral Health Integration Models in Health Centers Using Health Information Technology
Best Practices for Sustaining Behavioral Health Integration Models in Health Centers Using Health Information Technology

Best Practices for Sustaining Behavioral Health Integration Models in Health Centers Using Health Information Technology

HRSA’s Bureau of Primary Health Care (BPHC) is pleased to offer a webinar hosted by the SAMHSA- HRSA Center for Integrated Health Solutions that will address strategies to leverage health information technology and technologies that support population health management and data aggregation to facilitate and sustain behavioral health interventions. Presenters will share best practices for health centers in streamlining and sustaining behavioral health workflows and maximizing their electronic health record to ensure comprehensive and accurate billing and coding.

EHR Transition Tips – Implementation
EHR Transition Tips – Implementation

EHR Transition Tips – Implementation

This resource shares guidance and tips from other health centers on how to implement the transition between EHRs.

EHR Transition Tips – Implementation
EHR Transition Tips – Implementation

EHR Transition Tips – Implementation

This resource shares guidance and tips from other health centers on how to implement the transition between EHRs.

Enabling Services Data Collection
Enabling Services Data Collection

Enabling Services Data Collection

This Enabling Services Implementation Packet, from AAPCHO, serves as a guide for health centers who wish to codify and track enabling services. The packet was developed as a standardized data collection model to improve data collection on these essential services, and better understand them and their impact on health care access and outcomes.

How to Improve Electronic Health Record Usability and Patient Safety
How to Improve Electronic Health Record Usability and Patient Safety

How to Improve Electronic Health Record Usability and Patient Safety

Please join us to discuss new recommendations on how to improve the design and testing of electronic health record systems to prevent medical errors, improve clinician workflow and enhance the quality of care.

This webinar features the following speakers to discuss these recommendations and next steps:

• Dr. Andy Gettinger, Chief Medical Information Officer, Office of the National Coordinator for Health IT
• Dr. Peter Pronovost, Senior Vice President for Patient Safety and Quality, Johns Hopkins Medicine
• Dr. Josh Rising, Director, Healthcare Programs, The Pew Charitable Trusts

How to Protect EHRs at Scale and With Crypto-Agility
How to Protect EHRs at Scale and With Crypto-Agility

How to Protect EHRs at Scale and With Crypto-Agility

WHAT YOU'LL LEARN

Patients willingly share Personal Health Information (PHI) living in Electronic Health Records (EHRs) with trusted healthcare providers, yet how reliable are the controls in place to ensure continual privacy? When data is physically and digitally shared across so many networks, what protection scenarios must be considered? The answer, any and all. Cyber criminals are becoming more inventive every day, demanding action from healthcare networks to move at pace with their adversaries.

While budget and staffing continue to be named as the biggest issues in the healthcare IT, what steps can be taken to ensure security and overall trust to deliver the best patient care? The solution is to either increase budget/personnel or people or invest in agile automation.

During this webinar, you'll learn:

  • Widening threat landscape for EHR breach
  • How to securing EHRs containing PHI at scale
  • The benefits of investing in crypto-agile automation tools aimed at enhancing patient experience

SPEAKERS:

MARK THOMPSON - Vice Presidnet of Product Management CSS

As the Vice President of Product Management at Certified Security Solutions, Mark is responsible for strategic management of the company's product portfolio and market adoption. Prior to CSS, Mark was Sr. Director of New Product Introduction for Aclara Technologies, and the product manager for Aclara's Metrum line of LTE products. He was at Aclara since 1998 where he developed the STAR network product line and developed and ran product marketing for several wireless communication solutions for gas, water, and electric utilities. Mark founded the Wi-Fi Alliance Smart Grid Task Group, which is responsible for the certification program for Smart Energy Profile 2.0 running on Wi-Fi devices. Mark is the former chair the group and member of the ZigBee Smart Energy and Consortium for SEP Interoperability. Mark also founded the IEEE 802.11ah standards group devoted to the development of Sub-GHz Wi-Fi for Smart Grid and sensor networks, and was its first chair. Mark was a voting member of the NIST Smart Grid Interoperability Panel and is a past member of the Board of Directors of the UTC’s Smart Networks Council.

TED SHORTER - Chief Technology Officer CSS

Responsible for CSS' Intellectual Property development efforts, Ted helps align CSS’ security focus with the changing Enterprise and Internet of Things (IoT) landscape. A renowned Public Key Infrastructure (PKI) expert, Ted has provided oversight to hundreds of private-sector Enterprise PKI deployments. Ted has worked in the security arena for over 25 years, in the fields of cryptography, application security, authentication and authorization services, and software vulnerability analysis. His past experience includes 10 years at the National Security Agency, a Master's Degree in Computer Science from The Johns Hopkins University, and an active CISSP certification.

 

Optimizing the Presentation and Visualization of Health Data for Patients and Providers
Optimizing the Presentation and Visualization of Health Data for Patients and Providers

Optimizing the Presentation and Visualization of Health Data for Patients and Providers

This webinar will discuss methods for optimizing the presentation of health data for both providers and patients. Presenters will discuss methods for presenting meaningful displays of medical test result data to patients for improved understanding and describe two EHR usability studies around navigators and clinical note organization to improve the efficiency of provider documentation. 

Objectives:
  1. Describe the challenges patients face in understanding medical test data and present evidence-based methods to overcome these barriers and help patients make sense of the data, manage their health, and make choices about their care.
  2. Describe findings around EHR navigator usage and clinical note organization with usability studies to support improved provider workflow.
Provider Engagement for Health Centers: Turning EHR from A Barrier to Benefit
Provider Engagement for Health Centers: Turning EHR from A Barrier to Benefit

Provider Engagement for Health Centers: Turning EHR from A Barrier to Benefit

Click here to listen to the archived recording of the January 26th HITEQ/STAR² Center webinar. 

This webinar discusses health center provider engagement from the three pillars of executive sponsorship, training and education, and governance throughout the life-cycle management of the electronic health record (EHR) system. The presenter discusses the four phases of EHR lifecycle - EHR selection, EHR implementation, EHR functionality deployment, and EHR optimization. This webinar is a HITEQ/STAR² Center collaboration.

SAFER-1 High Priority Practices
SAFER-1 High Priority Practices

SAFER-1 High Priority Practices

The High Priority Practices SAFER Guide identifies “high risk” and “high priority” recommended safety practices intended to optimize the safety and safe use of EHRs. It broadly addresses the EHR safety concerns discussed in greater detail in the other eight SAFER Guides.

SAFER-2 Organizational Responsibilities
SAFER-2 Organizational Responsibilities

SAFER-2 Organizational Responsibilities

The Organizational Responsibilities SAFER Guide identifies individual and organizational responsibilities (activities, processes, and tasks) intended to optimize the safety and safe use of EHRs. A safe EHR implementation is critically dependent on the people involved.

SAFER-3 Contingency Planning
SAFER-3 Contingency Planning

SAFER-3 Contingency Planning

The Contingency Planning SAFER Guide identifies recommended safety practices associated with planned or unplanned EHR unavailability—instances in which clinicians or other end users cannot access all or part of the EHR. Occasional temporary unavailability of EHRs is inevitable, due to failures of software and hardware infrastructure, as well as power outages and natural and man-made disasters. Such unavailability can introduce substantial safety risks to organizations that have not adequately prepared.

Acknowledgements

This resource collection was compiled by the HITEQ Center staff with guidance from HITEQ Advisory Committee members and collaborators of the HITEQ Center.

Search HITEQ Content
EHR Vendor Profiles
Highlighted resources from the HITEQ CenterProfiles for EHR vendors are provided as a resource to health centers looking for EHR documentation, support services, and peer groups.

  Access Vendor Profiles

 

Need Assistance?
Would you like more assistance regarding EHR Selection and Contracting strategies or support in using any of the included resource sets?

  Request Support

 

The Quadruple Aim
Quadruple Aim

A Conceptual Framework

Improving the U.S. health care system requires four aims: improving the experience of care, improving the health of populations, reducing per capita costs and improving care team well-being. HITEQ Center resources seek to provide content and direction aligned with the goals of the Quadruple Aim

Learn More >